Erasmus+ Studies 2025/2026

In the first stage of recruitment you have to submit an application in USOSweb system. Recruitment will be open from 27.01.2025 at 13:00 until 03.03.2025 at 13:00. If you are not sure how to apply, use the materials we have prepared: Erasmus application in USOSweb (first stage).

The second stage will take place at your Faculty from 03.03.2025 to 13.03.2025.

Detailed information regarding the second stage can be obtained from the coordinator or alternatively will be posted on the UL faculty website.

If you were nominated for the Erasmus+/Education student mobility for studies for the academic year 2025/26, and you have not received or not receive any email from the host university please check information about the deadline and required procedure on the webpage of the host university dedicated for incoming exchange students and start preparing the proper documents. Depending on the total number of incoming students, the beginning date of the academic year 2025/26 at the host university, the mobility period, application deadlines may be different in each university (usually between April and July for student mobility starting in the autumn/winter semester).

The incoming students are usually asked to send below documents:

• Application form
• Learning Agreement for Studies ("Before the mobility"); via USOSewb if the host institution is ready to approve the LA digitally via EWP. Or: many universities have their own template of the LAS.
• Student Transcript of Records, which you may get from your home Dean’s office. It should be signed by the Dean or the Dean’s office staff.
• Confirmation of language competences. It can be a scan of official language certificate, confirmation issued by the language teacher.
• Copy of medical insurance.
• Copy of your ID document or passport.
• Cover letter or motivation letter.
• Other documents required by your host university.

A welcome e-mail from the host university is not equivalent to the acceptance/admission letter, which usually is sent after verification of documents sent by the incoming student.

Please read an Erasmus+ Student Charter.

The International Relations Office of the UL may issue the nomination letter for an outgoing UL student, if the host university requires it or it is necessary to legalise your stay in the host country.

We kindly remind you that non-EU citizens are obliged to inquire at the respective embassies/ consulates of the countries they are nominated to about visa procedures for students nominated for semestral / full-year studies.

Student fills out an online Learning Agreement for studies in USOSWeb - (access path: Student’s section / student exchange /mobilities/ EWP LA). 

NOTE - if you want to download the LAS from USOSweb, then click the PRINT options of the document and save it in pdf format. 

If the host university is not ready to approve the LA online, then it is acceptable to complete the document of the paper version. In order for the document to be valid it must be approved by 3 sides: the student of the UŁ, the Coordinator of the foreign university, the ECTS faculty coordinator from the UŁ. 

NOTE - Even if the university requires you to complete the LAS on the OLA platform then don't do it - complete the LAS in USOSweb. 

For use by the student in preparing the document here is the guidance on how to prepare and use the model "Learning Agreement" https://erasmus-plus.ec.europa.eu/sites/default/files/2022-06/2022-guidelines-learning-studies_en  

 

Student fills out an online Learning Agreement for studies in USOSWeb - (access path: Student’s section / student exchange /mobilities/ EWP LA). 

NOTE - if you want to download the LAS from USOSweb, then click the PRINT options of the document and save it in pdf format. 

If the host university is not ready to approve the LA online, then it is acceptable to complete the document of the paper version. In order for the document to be valid it must be approved by 3 sides: the student of the UŁ, the Coordinator of the foreign university, the ECTS faculty coordinator from the UŁ. 

NOTE - Even if the university requires you to complete the LAS on the OLA platform then don't do it - complete the LAS in USOSweb. 

For use by the student in preparing the document here is the guidance on how to prepare and use the model "Learning Agreement" https://erasmus-plus.ec.europa.eu/sites/default/files/2022-06/2022-guidelines-learning-studies_en  

 

Not applicable for students who fulfill their LAS in USOS.

It is an internal document of the UL to complete by the student providing that the home Faculty of the student requires it: Annex to LA

Admission letter/email from the host university with precise start and end dates (dd/mm/yy) of student mobility semester abroad.

Proof of medical insurance policy valid for the period of trip and stay at the host institution, as well as the travel back to the home institution’s country – a copy of European Health Insurance Card or other medical insurance policy valid for the whole period of student mobility abroad in the host country and the days of travel to and from the mobility. 

If you have any problems getting an EHIC card, we can provide you with a certificate to the National Health Service to obtain the card: Certificate for EHIC. Please send the document to a staff member at IRO UL with your name, surname, country and name of the host university, as well as the planned dates of travel to and from the foreign university, taking into account the start and end dates of mobility abroad. 

You will make an EHIC card in person at any branch or delegation of the NFZ, more information: https://www.nfz.gov.pl/dla-pacjenta/medical-treatment-abroad/ 

Confirmation of student status at the University of Lodz in the semester of the mobility abroad in 2025/2026 academic year (issued by the Dean’s office).  

Please email your faculty Dean’s office to apply for it. In case that you are only able to receive the 2024/25 confirmation, it should contain a note that you have completed the 2024/25 winter and summer exam session. 

Students of Year 1 second-cycle (Master’s) programme, may only be able to sign the financial agreement after 1 October 2025 after having obtained the UL student status (any period of mobility abroad before 1 October shall not be financed).

• A foreign currency (EUR) account is required.
• The scholarship is paid in EUR currency.
• The student must be the owner of the account.

Every outgoing student must fill out a scholarship transfer order (paper version) and send it to IRO with a set of documents for signing the mobility agreement.

• Social scholarship certificate: certificate issued by the Student Service Centre of the UL on receiving a UL social scholarship in the summer semester 2024/25, if applicable. This is only applicable to students who marked the “2024/25 summer semester social benefit” field during qualification stage at the USOSweb platform.
• Valid disability degree certificate (Certified True Copy) – only applicable to students with certified disability.
• Support for students and PhD students with a child up to 8 years of age: a person qualified for the mobility may receive additional financial support in the amount of EUR 250 per month. The condition for obtaining support is to present the child's birth certificate, at the latest when signing the financial agreement.
• Support for persons with the right to asylum or refugee status in Poland. A student or PhD student who has the right to asylum or refugee status in Poland may also receive additional support in the amount of EUR 250 per month. At the time of signing the agreement, it is required to submit a document confirming this status issued by the Office for Foreigners.

ATTENTION! Additional support for: disability, receiving a social scholarship, caring for a child up to 8 years of age or having refugee status, does not accumulate. A student can receive only one type of additional allowance of EUR 250/month, depending on the criteria met.

The OLS language proficiency test is not mandatory.  

Students who wish to check their language proficiency level (e.g. English Placement Test) or take online language courses before and during their stay abroad may do so. To do so, create an account at EU Login: academy.europa.eu/.

Helpful information on how to log in is included in the files below:

• How to create an EU Login
• EUAcademy OLS - Tutorial Community
• EUAcademy OLS – sample invitation email for BENs